Job Description| JOB TITLE | Payroll Specialist | REPORTS TO | CFO |
| STATUS | FT, Non-Exempt | WAGE RANGE | 16 (2024) |
| DEPARTMENT | Finance | WORK LOCATION | On-Site |
| POSITION PURPOSE |
- Checks the time sheet and payroll data to ensure correct payment of employees and processes payroll. Provides and runs a variety of reports as necessary for Executive Team Members, Controller, Staff Accountant, and department supervisors
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| ESSENTIAL JOB RESPONSIBILITIES |
- Reviews and checks time sheets for consistency and accuracy, clarifying inconsistencies with department coordinators.
- Verifies paid time off by comparing system information with time requests.
- Reviews calculation of overtime, differential and other special adjustments and rates for records. Each Clinic Supervisor has primary responsibility for consistency and accuracy.
- Completes calculation on tax deductions, benefits, and other deductions for unusual or changed payroll data as information is received from Human Resources.
- Enters payroll information into the payroll system.
- Distributes or mails paychecks, and direct deposit stubs as needed.
- Helps employees to understand payroll calculations and deductions, investigate problems and make appropriate corrections.
- Provides and coordinates banking information for payroll.
- Review’s personnel and payroll data to verify W-2 forms from payroll system are correct.
- Reviews of benefit accruals, pension, and other eligibility information, adjusting as status changes occur and information is received from Human Resources.
- Prepares termination checks for Human Resources to distribute at exit interviews.
- Prepares payroll related supporting schedules for general ledger entries.
- Participates in educational activities as required.
- Reconciles monthly insurance invoices in conjunction with the accounting department.
- Maintains strictest confidentiality.
- Comply with organization’s internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.
- Other duties as assigned.
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| CHALLENGES |
- Working with a variety of personalities, maintaining a consistent and fair communication style.
- Satisfying the needs of a fast paced and challenging company.
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| QUALIFICATIONS |
Qualifications- Proficiency in MS office suite with advanced excel skills.
- Strong verbal and written communication skills.
- A minimum of 2+ years of accounting experience is preferred.
- 4-year degree in accounting or related field or equivalent experience.
- Knowledge of payroll procedures.
- Two years of payroll experience preferred.
- No suspension/exclusion/debarment from participation in federal health care programs (eg. Medicare/Medicaid)
- Proficient computer skills, including MS Office suite
- Experience considering the impacts of the work on multiple communities, including communities of color, in technical analysis.
- Experience working on a diverse team
- Experience working with different communication styles
- Bi-lingual translation or translation capabilities a plus
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| PHYSICAL DEMANDS |
| A typical office environment requires standing, sitting, walking, bending, and lifting to 25 plus pounds. May be exposed to patient and environment conditions such as unpleasant sights, smells and contagious diseases. |
| EQUAL EMPLOYMENT OPPORTUNITY |
UH is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. UH makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy. |
| JOB DESCRIPTION ACKNOWLEDGEMENT |
| I have reviewed the attached job description as outlined above and understand that I am responsible for all duties as outlined and other tasks as may be assigned. I understand that if I need accommodation to perform the essential functions of my job that I must contact my supervisor or Human Resources as soon as possible to begin an interactive process. |
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| Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. |
About Umpqua Health
At Umpqua Health, we're more than just a healthcare organization; we're a community-driven Coordinated Care Organization (CCO) committed to improving the health and well-being of individuals and families throughout our region. Umpqua Health serves Douglas County, Oregon, where we prioritize personalized care and innovative solutions to meet the diverse needs of our members. Our comprehensive services include primary care, specialty care, behavioral health services, and care coordination to ensure our members receive holistic, integrated healthcare. Our collaborative approach fosters a supportive environment where every team member plays a vital role in our mission to provide accessible, high-quality healthcare services. From preventative care to managing chronic conditions, we're dedicated to empowering healthier lives and building a stronger, healthier community together. Join us in making a difference at Umpqua Health.
Umpqua Health is an equal opportunity employer that embraces individuals from all backgrounds. We prohibit discrimination and harassment of any kind, ensuring that all employment decisions are based on qualifications, merit, and the needs of the business. Our dedication to fairness and equality extends to all aspects of employment, including hiring, training, promotion, and compensation, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under federal, state, or local law.